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Privacy

1. Introduction

At LEARNERs’ Trust, we are committed to protecting your privacy and ensuring that your personal information is handled responsibly, securely and transparently. This Privacy Notice explains how we collect, use, store and protect personal data when you visit our website, contact us, subscribe to communications, apply for vacancies, or otherwise interact with us online.
We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation. By using our website, you acknowledge that you have read and understood this Privacy Notice.

2. Who We Are

LEARNERs’ Trust is the Data Controller responsible for the personal information
collected through this website.

Our contact details are:
LEARNERs’ Trust
Eckington Business Centre II, Gosber Street, Eckington, Sheffield, S21 4DA
Telephone: 01246 936700
Email: GDPR@learnerstrust.org

If you have any questions about this Privacy Notice or the way we process your
personal data, please contact us using the details above.

3. Information We Collect

When you use our website, we may collect and process the following categories of information:

Information You Provide Directly
This may include:

  • Name
  • Email address
  • Telephone number
  • Postal address
  • Organisation or school name
  • Information provided through enquiries, forms or correspondence
  • Information submitted when applying for vacancies

Information Collected Automatically
When you visit our website, certain technical information may be collected
automatically, including:

  • IP address
  • Browser type and version
  • Operating system
  • Device information
  • Date and time of website access
  • Pages viewed and navigation patterns
  • Referring website addresses

This information helps us maintain website security, improve website functionality and better understand how our website is used.

4. How We Use Your Personal Data

We use personal information to:

Protect the interests, systems and operations of the Trust

  • Respond to enquiries and requests for information
  • Provide services and information requested by users
  • Manage communications with visitors and stakeholders
  • Process recruitment enquiries and applications
  • Improve website content, functionality and performance
  • Monitor website usage and security
  • Comply with legal and regulatory obligations

We will only process personal information where we have a lawful basis for doing so.

5. Lawful Bases for Processing

Under UK GDPR, we rely on one or more of the following lawful bases:

Consent: Where you have clearly agreed to us processing your information for a specific purpose.

Legitimate Interests: Where processing is necessary for the legitimate interests of the Trust, provided those interests do not override your rights and freedoms.

Legal Obligation: Where we are required to process information to comply with applicable laws or regulatory requirements.

Contract: Where processing is necessary to take steps before entering into a contract or to fulfil contractual obligations.

6. Cookies and Similar Technologies

Our website uses cookies and similar technologies to enhance user experience,
remember preferences, monitor website performance and improve services.

Cookies are small text files stored on your device when you browse a website.

Some cookies are essential for the operation of the website and cannot be disabled.

Other cookies may only be used with your consent.
You can manage or disable cookies through your browser settings. However, doing so may affect the functionality of certain parts of the website.

7. Information Sharing

We do not sell personal information.
We may share information where necessary with:

  • Trusted service providers who support our website and IT systems
  • Professional advisers, including legal, audit and insurance providers
  • Regulatory authorities, government bodies or law enforcement agencies where required by law
  • Organisations involved in the delivery of services requested by you

All third parties are required to respect the security of your personal information and process it in accordance with data protection legislation.

8. Data Security

We take appropriate technical and organisational measures to safeguard personal information from accidental loss, misuse, unauthorised access, disclosure, alteration or destruction.

Access to personal information is restricted to individuals who have a legitimate
business need to access it and who are subject to confidentiality obligations.

9. International Transfers

We generally store and process personal information within the United Kingdom.

Where personal information is transferred outside the UK, we will ensure that
appropriate safeguards are in place and that such transfers comply with UK data
protection legislation.

10. Data Retention

We retain personal information only for as long as necessary to fulfil the purpose for which it was collected, including satisfying legal, accounting, safeguarding and regulatory requirements.

Retention periods vary depending on the nature of the information and the purpose for which it was obtained.

When information is no longer required, it will be securely deleted or anonymised.

11. External Websites

Our website may contain links to third-party websites, partner organisations, schools, recruitment services and social media platforms.

This Privacy Notice applies only to the LEARNERs’ Trust website. We are not responsible for the privacy practices or content of external websites and encourage users to read the privacy notices of any sites they visit.

12. Children’s Information

While the Trust operates schools that educate children, this website is intended
primarily for parents, carers, staff, governors, trustees, prospective employees and members of the public.

Any personal information relating to children that is collected through the website will be handled in accordance with data protection legislation and Trust
safeguarding requirements.

13. Your Rights

Under UK GDPR, you have a number of rights in relation to your personal information, including the right to:

  • Be informed about how your information is used
  • Request access to your personal information
  • Request correction of inaccurate information
  • Request deletion of information in certain circumstances
  • Request restriction of processing
  • Object to certain types of processing
  • Request transfer of your information to another organisation where applicable
  • Withdraw consent where processing is based on consent

Requests relating to these rights should be sent to GDPR@learnerstrust.org.

14. Last updated

We may need to update this privacy notice periodically, so we recommend that you revisit this information from time to time. This version was last updated in September 2026.

15. Contacts

If you have a concern about the way we are collecting or using your personal data or you would like to discuss anything in this privacy notice, we ask that you raise yourm concern with us in the first instance. For more details, please see annexe 6 of the Data Protection Policy.

Please contact the school office, Headteacher or the Data Protection Officer:

Data Protection Officer
Education Data Hub (Data Protection), Derbyshire County Council
DPO Email: dpforschools@derbyshire.gov.uk
DPO Phone: 01629 532888
DPO Address: County Hall, Smedley Street, Matlock, Derbyshire, DE4 3AG

For DfE:
Public Communications Unit,
Department for Education,
Sanctuary Buildings,
Great Smith Street,
London, SW1P 3BT

Website: www.education.gov.uk
https://www.gov.uk/contact-dfe
Email: http://www.education.gov.uk
Telephone: 0370 000 2288

If however you are dissatisfied with our response to your concerns you can of course contact the ICO quoting our ICO registration number ZA217497 and stating that the Data Controller is Learners’ Trust.

Information Commissioners’ Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate
number

Fax: 01625 524 510

Website: https://ico.org.uk/concerns